Your business name
QUOTE
- Quote number
- QUO-0001
- Quote date
- Sep 1, 2026
- Valid until
- Oct 1, 2026
Bill to
Customer name
| Description | Qty | Price | Tax | Amount |
|---|---|---|---|---|
| — | 1 | $0.00 | — | $0.00 |
- Subtotal
- $0.00
- Total
- $0.00
Free Quote Generator
Send a fixed price a client can accept. Itemised, dated, and downloadable as a PDF in one click.
- Fixed-price document
- Valid-until date
- Free PDF download
Template
Subtotal$0.00
Total$0.00
What is a quote?
A quote is a firm offer to do a defined piece of work for a stated price. Once the client accepts it, both sides are generally expected to honour it — which makes precision about scope the single most important part of the document.
That precision lives in the line descriptions. "Website" is a quote you will regret; "Five-page WordPress site, one round of revisions, client supplies copy and images" is a quote you can hold.
What to include in a quote
Everything an invoice needs, plus the boundaries of the offer.
- A unique quote number and issue date
- A valid-until date after which the price may change
- Itemised scope with clear inclusions
- An explicit exclusions list
- Tax treatment — is the price inclusive or exclusive?
- Payment schedule, including any deposit
Following up on a quote
Most quotes are lost to silence rather than to price. A short follow-up two or three days after sending, referencing the quote number and the valid-until date, recovers a surprising share of them.
Frequently asked questions
- Is a quote binding?
- Once accepted, a quote is usually treated as a binding agreement on price and scope. That is the difference between a quote and an estimate.
- Can I add a deposit to a quote?
- Yes. Add the deposit terms to the payment terms field, for example a 50% deposit on acceptance with the balance on completion.
- What if my costs change after the client accepts?
- Include a clause in the notes stating what may trigger a revision — a change in scope, materials price movement beyond a threshold, or delays caused by the client.