Your business name
Invoice
- Invoice number
- INV-0001
- Invoice date
- Sep 1, 2026
- Due date
- Oct 1, 2026
Bill to
Customer name
| Description | Qty | Price | Tax | Amount |
|---|---|---|---|---|
| — | 1 | £0.00 | — | £0.00 |
- Subtotal
- £0.00
- Total
- £0.00
UK Invoice Generator
Invoice in pounds with VAT handled per line and your VAT registration number on the document.
- GBP
- VAT per line
- Free PDF download
Template
Subtotal£0.00
Total£0.00
Invoicing in United Kingdom at a glance
Documents created on this page default to GBP and are laid out for United Kingdom. Set the tax rate on each line to match the supply.
- Currency: GBP
- Tax: VAT
- Rates: 20% standard, 5% reduced, 0% zero-rated
- Tax identifier on the invoice: VAT registration number
VAT on a UK invoice
The standard UK VAT rate is 20%, with a reduced rate of 5% on things such as domestic fuel and a zero rate on most food, books and children's clothing. You must register for VAT once your taxable turnover passes the HMRC threshold, and you may register voluntarily below it.
Only registered businesses may charge VAT. If you are not registered, issue a plain invoice with no VAT line — charging VAT without a registration number is an offence, not an oversight.
What a UK invoice must show
HMRC sets out required fields for a full VAT invoice. A non-VAT invoice needs less, but the first five items below apply to everyone.
- A unique, sequential invoice number
- Your business name and address
- The customer's name and address
- A clear description of the goods or services
- The date of supply and the invoice date
- Your VAT registration number, if registered
- The VAT rate and amount for each line, and the total VAT
- The total payable including VAT
Late payment and statutory interest
UK businesses have a statutory right to charge interest on late commercial payments — currently the Bank of England base rate plus 8% — plus a fixed recovery cost per invoice. Stating this on the invoice itself is legal, common, and noticeably effective at moving an invoice up a payment run.
Frequently asked questions
- Do I need to be VAT registered to invoice in the UK?
- No. Below the registration threshold you invoice without VAT. You must register once taxable turnover passes the threshold on a rolling twelve-month basis.
- How long must I keep UK invoices?
- Six years for VAT records. Keep the PDFs, not just the ledger entries, since HMRC can ask to see the documents themselves.
- What is a self-billing invoice?
- An arrangement where the customer raises the invoice on your behalf. It requires a written agreement between both parties and is common with large agencies and platforms.