Invoicing in United States at a glance

Documents created on this page default to USD and are laid out for United States. Set the tax rate on each line to match the supply.

• Currency: USD
• Tax: Sales tax
• Rates: 0%–10.25% depending on state and city
• Tax identifier on the invoice: EIN or SSN

Sales tax on a US invoice

The United States has no national sales tax. Rates are set by states, counties and cities, so the correct rate depends on where the sale is sourced — which for most services means the customer's location. Combined rates range from zero in states such as Oregon and Delaware to over 10% in parts of Louisiana, Illinois and California.

Many professional services are not taxable at all in most states. Because each line in this generator carries its own rate, you can charge tax on a taxable product line and leave a service line at zero on the same invoice.

What a US invoice should include

There is no federally mandated invoice format, but this is what US clients and their accounts payable systems expect.

• Your business name, address and EIN (or SSN if you are a sole proprietor)
• The client's legal entity name — not their trading name — and billing address
• A unique invoice number and the invoice date
• Payment terms stated as a date, alongside the familiar Net 30 shorthand
• Itemised lines with quantity, unit price and any applicable sales tax
• Remittance details: ACH routing and account number, or a payment link

Form 1099-NEC and your invoices

If you are a contractor paid $600 or more in a year by a US business, that business files a 1099-NEC reporting what it paid you. Your own invoices are the record you reconcile that form against — and mismatches are common, usually because a payment landed in January for work invoiced in December. Keep the PDFs.